Data management2 Min.

How to optimize your exported data using aliases and identifiers

Learn how to use aliases and identifiers to optimize your exported data for readability and usability. These aliases and identifiers will be used in the saved dataset, like CSV exports, email notifications and webhooks.


The concept

Normally you just enter the question and after that for some question types you can add the available choices. By default, those labels will also be used in your dataset.

But in some cases it's not really handy to see those full labels inside your dataset, or you even want to see other values in your dataset for a selected choice. And that's where the Alias and Identifier features come in. With those features you can determine what will be used in the dataset instead of the label of the question/choice.

Set alias for a question

By enabling the Alias feature inside a question block, you can enter an alias label that will be used in the dataset. This has no effect on the text your respondents see in the form.

For example if you have a rather long question, you can enter a shorter alias to make your CSV export better readable and usable.

Enable the Alias feature to enter an alias label for a question.

Set identifier for a choice

By enabling the Identifier feature inside a choice, you can enter an identifier label that will be used in the dataset when that choice is selected by a respondent. This has no effect on the text your respondents see in the form.

You can use this to shorten long choices in your dataset, but also if you want to use a certain score instead of the label in your dataset.

Enable the Identifier feature to enter an identifier label for a choice, in this case a certain value.

The result

Those values will now be used in all places where the system uses the dataset, like the overview of your results, CSV exports, email notifications and webhook integrations.

For example if we have a look at a CSV export now, you'll see the CSV export uses the alias and identifiers that we set in the above examples (see column C).

The alias and identifiers used in a CSV export (see column C).
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